Planning an event can be an incredibly stressful task for anyone — no matter your level of expertise. Even the most experienced veterans can (and should) anticipate bumps along the way because that’s just the nature of the job. Though certain obstacles are inevitable, many of them can be largely preventable with the right knowledge.

Do maintain communication between all involved parties

This means knowing exactly what the venue, vendors, and decision makers are responsible for and making sure everyone else is also on the same page, according to Mona Desai, Peerspace’s Special Events Manager. “Having clear communication and a thorough understanding of each person’s role is key to avoiding details slipping through the cracks,” she said. This includes making your responsibilities clearly known from the get-go, as well.

Do know your audience

According to Stephanie Thomas, Senior Field Marketing Manager at Demandbase, the venue should reflect who’s attending. “If you aim to attract senior-level titles, you should select a venue that will capture their attention,” she said. “These are people who frequent 5-star venues, so more consideration should be taken into account when planning the event.

Don’t use the Costco-mindset

Based on Mona’s experience, new event planners often use the “Costco mindset” and fail to recognize that a longer guest list typically equals higher costs. But don’t let that discourage you from putting on the most memorable event possible — it just means being smarter about unnecessary expenses.

Do stick to your budget

Your event budget is essentially your foundation — it dictates what is and isn’t possible throughout the planning process. According to Mona, how you allocate your budget (i.e., venue, catering, entertainment, and miscellaneous fees) is the most important thing to consider. Remember to consider all potential costs from the beginning to avoid ending up with a figure far past your initial estimate.